Position: Sales & Digital Marketing and Executive Assistant

Shift Schedule: Monday - Friday, 8:00 AM - 4:30 PM AES/DT (Sydney) with a 30-minute lunch break

We are seeking a dynamic and detail-oriented Sales & Digital Marketing and Executive Assistant to support our growing operations, sales, and marketing efforts. This role will involve supporting key executives, including the CEO, General Manager, Head of Product Development and Technology, and Chief Revenue Officer (Sales & Marketing function).

This full-time position includes a mix of sales lead management and administration, creative digital marketing tasks, and executive-level administrative support. Responsibilities include meeting and appointment management, lead generation, and qualification. The ideal candidate will have strong organizational skills, a proactive approach, and the ability to create engaging content while managing key administrative responsibilities.

• Follow up and qualify all leads using templates to engage potential clients, identify specific requirements, and set appointments for the CRO.
• Attend sales meetings as required.
• Keep meeting notes and update CRM.
• Follow up on emails and actions post-sales meetings.

• Manage internal communications.
• Manage diary and appointment scheduling.
• Manage emails.
• Create, manage, and draft documentation.

• Work closely with the GM Marketing and CRO.
• Develop marketing assets, including graphics, copy, and final products using Canva.
• Create engaging social media content.
• Refresh and update campaign material regularly.
• Edit promotional videos for social media (Reels, YouTube Shorts, TikTok, etc.).
• Image editing.
• Schedule social media posts.
• Write captions and full social posts.
• Respond to comments and messages on social media.
• Organize and manage all digital assets.

• Company content management (branding consistency, company overview, solutions overview, etc.).

• Experience producing engaging content for social media.
• Understanding of AI-powered content creation for sales, marketing, and client engagement, with the ability to validate AI-generated content.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Planner & Project).

• Some understanding or experience in the Risk & Compliance industry.
• Familiarity with sophisticated marketing platforms such as Intent-Based Marketing solutions (e.g., Intentsify, Bombora, Lusha) or an understanding of how they work.

• Detail-oriented in terms of brand, process, quality, and accuracy.
• Willing to admit when they don't know something and take steps to learn.
• Proactive and takes initiative.
• Excellent written and spoken English.
• Process improvement mindset.
• Results-driven.
• Energetic and authentic personality, willing to speak up.
• Open to feedback and communicates respectfully.
• Willing to take on a hands-on approach to tasks.

• Key performance indicators (KPIs) and metrics will be outlined to evaluate the success of the individual in this role.

• CEO & Founder
• General Manager, Operations

• CEO & Founder
• General Manager, Operations
• Chief Revenue Officer (CRO)
• GM Product Development and Technology

• Zoho
• Microsoft 365
• Video editing tools (BYO acceptable)
• Microsoft Planner (for internal projects)
• AI content creation tools

Please refer to job description.