Property Management Trust Accounting Specialist

Location: Remote (Philippines or Latin America)

Salary Range: 1920 - 2200 USD/month 

Work Schedule: Monday to Friday, 10:00 AM – 6:00 PM, U.S. business hours

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and U.S.-based businesses, connecting candidates from regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a growing U.S.-based property management company with a strong accounting function and a collaborative, high-performance remote team.

Position Overview:

The Property Management Trust Accounting Specialist will manage full-cycle trust accounting activities for a high-volume property management operation. This role requires strong technical accounting knowledge, hands-on experience with property management trust accounts, and proficiency with AppFolio. The ideal candidate is detail-oriented, dependable, and comfortable working independently while communicating clearly with a U.S.-based team.

Key Responsibilities:

• Manage full-cycle trust accounting processes for property management operations.
• Maintain accurate tenant, owner, vendor, and property-level accounting records.
• Process receipts, deposits, tenant charges, deposits, credits, and owner adjustments.
• Manage vendor credits and fund transfers accurately and in accordance with accounting procedures.
• Reconcile trust accounts and identify and resolve discrepancies.
• Process and review accounting transactions within AppFolio.
• Support ownership changes and related accounting adjustments.
• Maintain accurate records and documentation for audit and compliance purposes.
• Communicate professionally with internal stakeholders and clients through email and, when needed, phone.
• Identify accounting discrepancies and proactively resolve issues.
• Follow established accounting procedures while maintaining accuracy in a high-volume environment.

Qualifications:

• Demonstrated experience in property-management accounting, with strong hands-on trust accounting experience.
• Proven full-cycle trust accounting exposure.
• AppFolio proficiency is required.
• Strong understanding of tenant, owner, vendor, and property-level accounting.
• Experience with reconciliations, deposits, credits, transfers, and accounting adjustments.
• Strong spoken and written English with clear, professional communication.
• Strong Excel and/or Google Sheets skills.
• Ability to work independently, manage competing priorities, and maintain a high level of accuracy.
• Ideally 2+ years of property-management accounting experience.
• Experience working with U.S.-based property management operations is strongly preferred.

Nice-to-Haves:

• Experience with Rentvine.
• Experience working for a large property management company, including Philippines-based property management organizations.
• Experience operating at a Bookkeeper II or similar level.
• Exposure to high-volume U.S. property management accounting environments.
• Experience supporting audits or detailed accounting reviews.
• CPA or other relevant accounting credentials.