Location: Remote - LATAM preferred

Salary Range: 1500 to 2000 USD/month

Work Schedule: Monday - Friday, 8:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

We are building a high-quality Executive Assistant talent pool for current and upcoming client openings within the 1500 – 2000/month salary range.

This proactive Active Pooling initiative is designed to identify exceptional Executive Assistants who are structured, detail-oriented, and capable of supporting C-level leaders in dynamic business environments.

Selected candidates will be pre-vetted and positioned for priority consideration for active and upcoming client roles.

Position Overview:

We are seeking highly organized, proactive Executive Assistants to provide comprehensive administrative and operational support to U.S.-based executives.

This role requires strong communication skills, high accountability, and the ability to manage executive priorities independently in a remote setting.

Key Responsibilities:

• Manage complex calendars, scheduling, and inbox organization. 
• Coordinate travel arrangements, itineraries, and meeting logistics. 
• Conduct research and prepare reports or executive summaries. 
• Support project coordination and follow-up across teams. 
• Organize workflows and improve operational efficiency. 
• Act as a liaison between executives and internal/external stakeholders. 
• Maintain structured documentation and task tracking systems.

Qualifications:

• Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Support Specialist. 
• Strong organizational and time management skills. 
• Ability to manage multiple priorities with minimal supervision. 
• Experience using tools such as Google Workspace (Docs, Sheets, Drive, Calendar), Zoom, Slack, Notion, Trello, or similar platforms. 
• Strong attention to detail and follow-through.

Nice-to-Haves:

• Experience supporting U.S.-based executives. 
• Experience in fast-growing startups or high-performance environments. 
• Familiarity with CRM tools or project management platforms (Asana, ClickUp, Monday.com, etc.). 
• Experience working with cross-cultural or international teams.