• Provide general administrative support to ensure smooth daily office operations.
• Maintain and organize office files, records, and databases.
• Handle incoming calls, emails, and other communications professionally.
• Greet visitors and clients in a professional, friendly, and welcoming manner, ensuring a positive first impression of the company.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, memos, and correspondence as needed.
• Monitor office supplies and manage procurement when necessary.
• Support team members with clerical tasks and documentation.
• Assist in recruitment processes, including job postings, screening, and interview scheduling.
• Facilitate onboarding and offboarding of employees.
• Maintain accurate employee records, including updating 201 files and ensuring document compliance.
• Support time-keeping, payroll processing and benefits administration.
• Coordinate training sessions, orientations, and employee engagement activities.
• Handle employee inquiries regarding HR policies, procedures, and benefits.
• Assist in organizing performance reviews and monitoring attendance records.
• Ensure confidentiality and proper handling of sensitive HR information.

Education & Experience:

• Bachelor’s degree in Business Administration, Human Resources, Psychology, or a related field.
• At least 1–2 years of experience in an administrative or HR support role is preferred.
• Fresh graduates with relevant internships or strong organizational skills are also welcome to apply.

Skills & Competencies:

• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook); familiarity with HRIS or ATS tools is a plus.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and a professional demeanor.
• Ability to multitask and work independently in a fast-paced environment.
• Basic understanding of HR processes, labor laws, and best practices is an advantage.

Other Qualifications:

• Willingness to learn and take initiative.
• Can work on-site (2F Paseo Greenfield, Santa Rosa, Laguna Office).
• Has a customer-service mindset when dealing with both internal and external stakeholders.