• Receive and screen visitors, direct phone calls, and distribute mail

• Issue Official Receipts and coordinate distribution through messengers

• Disburse checks and verify issued Official Receipts

• Handle petty cash fund and prepare summaries for replenishment

• Prepare requisition and liquidation of funds

• Canvass and source new materials or supplies as needed

• Prepare and maintain records of Purchase Orders

• Monitor and coordinate delivery of supplies, materials, and other items

• Coordinate messengerial tasks, maintenance activities, and repair services

• Manage and organize schedules, diaries, appointments, meetings, and events

• Maintain and update databases and filing systems

• Collate and file reports and personal documents

• Coordinate with household staff for administrative or logistical needs

QUALIFICATIONS

• Preferably a graduate of a four-year course

• At least three (3) years of experience as an Administrative Assistant

• Strong interpersonal skills

• Tech-savvy, with experience in word processing and email applications

• Active listening and effective communication skills

• Excellent critical thinking and logical reasoning skills; proactive in problem-solving

• A self-starter who is organized, resourceful, and able to complete tasks with minimum supervision

• Proficient in speaking, reading, and writing in both English and Filipino

• High attention to details with excellent time management

• Ability to multitask and work efficiently under pressure