Direc Business Technologies Inc. Executive Assistant

Executive Assistant

Direc Business Technologies Inc.

Urgente

R$1.9-2.4K[Mensual]

No - Cidade do Quezon1-3 Anos ExpBacharelTempo Inteiro

Descrição do Trabalho

Benefícios

Derivações
Permissão de Telecomunicação, Permissão de transporte
Recompensas e reconhecimento de funcionário
Opinião Anual, Programa de reconhecimento de funcionário
Benefícios gerenciados pelo Governo
Pagamento no décimo terceiro mês, Empréstimo para Funcionários, Fundo Pag-Ibig, Feriados Pagos, Saúde, SSS/GSIS
Saúde e Bem-Estar
HMO
Benefícios de Habilidades
Equipamento da Empresa, Desconto do funcionário, refeições gratuitas
Tempo de desligamento e Saída
Deixamento de ressonância, Maternidade e licença de paternidade, Licença médica

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Descrição:

Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf, managing information flow in a timely and accurate manner
Maintain comprehensive and accurate records
Organize meetings, including scheduling, sending reminders, taking minutes during meetings and organizing catering when necessary
Answer phone calls in a polite and professional manner
Welcome visitors and identify the purpose of their visit before directing them to the appropriate department
Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Make travel and accommodation arrangements
Maintain various records and documents for company executive(s)
Review existing legal documents and identify the need for revisions
Work directly with our corporate legal counsel and vendors to help draft, edit, and process legal contracts as needed
Proofread, edit, and fact-check legal documents for accuracy and consistency
Manage and negotiate contract agreements. Coordinate regularly with finance, procurement and all end user teams.
Develop and implement effective procurement proposals. Review Scope of Works and Purchase Requisitions in accordance to the organizational requirement. Prepare and issue for review and approval contracts and purchase orders.
Coordinate with employees, clients, and suppliers to ensure that terms of contracts are fulfilled in compliance with the stated regulations
Contact users' department to clarify/develop technical specifications, urgency of products or services, acceptance criteria and other technical data
Handle breach of contracts in a timely manner. Document management, control and implementation of legal measures, if need arises.
Research regulations to ensure contracts are updated and in compliance with laws
Ensure that all Company safety, environment, risk management, securities policies, administrative rules and regulations, department standard operating procedures and guidelines are consistently implemented and carried out in every contract being reviewed and endorsed for implementation
Other duties may be assigned from time to time

Requisito

Organizing and Planning
Complex Problem-Solving
Document management system software
Judgement and Decision Making
Project Management
Stakeholder Management
Corporate Communication
Liberal Arts [Economics]
Industrial Engineering [Operations Research]
Communication Arts and BS Legal Management

Excellent organizationTime managementHabilidades analíticasHabilidades InterpessoaisNetworking skillsFast and forward-thinkerExcelente Habilidades de ComunicaçãoApresentaçãoAtenção aos DetalhesProficient in MS Office