Tasks of the Business Analyst will include the following:

Strategic Planning & Engagement

• Support the phased rollout of EDRMS as outlined in the departmental rollout plan.
• Engage with departmental Sponsors and focals to confirm pre-work, site structures, and readiness for rollout.
• Support the kick-off meetings and wrap-up sessions with department sponsors and focals.

Business Process Analysis

• Review existing SharePoint sites and departmental file plans to develop baseline site structures.
• Analyze workflows for records declaration, disposition, and site governance.
• Document business requirements for site libraries, folder structures, and permission models.

Design & Implementation

• Design and validate workflows for site creation, metadata tagging, and record lifecycle management.
• Align with Records Management team to ensure alignment with institutional standards.
• Support configuration of read-only transitions for legacy sites and go-live handovers.
• Design SharePoint sites to ensure alignment with record lifecycle management.

Adoption and Change Management

• Assist in the EDRMS training on Records Management and SharePoint
• Assist in departmental briefings, workshops, and coaching sessions to ensure adoption and compliance.
• Monitor rollout progress through reports and monthly check-ins with focal points.

Documentation & Reporting

• Maintain documentation of rollout activities, site structures, and stakeholder feedback.
• Provide input into high-level solution designs and change requests related to EDRMS features.
• Track and report on rollout milestones, risks, and mitigation strategies.

• The Senior BA is required to have the following qualifications, skills and experience:
• Minimum 5 years of experience in business analysis, preferably in records management or SharePoint-based systems.
• Strong understanding of digital records lifecycle, retention policies, and metadata governance.
• Experience with AO 4.08 or similar institutional records frameworks.
• Proficiency in workflow design, documentation, and stakeholder coordination.
• Familiarity with tools such as AvePoint Products, Power Automate, and SharePoint Online.

Work Arrangement

• Work Schedule is from 8:00AM – 5:00PM Manila Time.
• The contractors will report onsite as necessary