Purchasing Assistant or Assistant Buyer, is responsible for supporting business operations by ordering products or materials that agree with their employer’s brand. Their duties include maintaining relationships with Suppliers, Vendors or Wholesalers, placing orders for products based on current inventory needs and tracking shipments from manufacturing locations to retail stores or company warehouses.

Duties & Responsibilities

• Working with the purchasing manager to run the purchasing department
• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
• Maintaining cordial working relationships with vendors and supervising vendor activities
• Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts
• Using quarterly and annual data to determine purchasing needs and performing inventory management
• Managing purchase orders, overseeing shipping schedules and maintaining purchase records
• Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies
• Conducting ongoing market research to identify beneficial purchase agreements and potential vendors
• With exportation background is advantage but not required

Qualifications

• Bachelors Degree in Business Administration, Logistics, Purchase and Supply or related fields are preferred
• At least two years above experience in a purchasing position is required
• In-depth knowledge of purchasing functions, inventory and supply management systems
• Excellent communication, negotiation and interpersonal skills
• Ability to work with minimal supervision
• Strong organizational skills, a good understanding of sourcing and the ability to maintain vendor relationships
• Direct experience with spreadsheet computer applications
• Ability to use purchasing software
• Can start immediately